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Meeting Facilitator: Our basic meeting service is as a Meeting Facilitator.

We handle all the travel arrangements and contacts with the attendees.

We track and report on all the travel, whether they fly, drive or walk, book through us or not. We will have it in report form for your use. All ground transportation, dates and times are reported so that you can accurately set up your F&B and plan the timing of your events.

Ticket reporting, average costing, hotel room list updates, spouse and child listings, extra nights paid by attendee - we handle every situation because we do it everyday.

All reporting is done at your convenience, what you want - when you want it. We email in PDF format, email data files compatible with your needs, Excel files, Fax or post to a web page. Your choice. You will be on top of everything - no surprises.

In the last 20 years GTA Meeting Services has grown from producing small meetings, (10-50 attendees), to large, multi-site convention sized meetings. Much of our experience has been in the Medical/Pharmaceutical Sector. Our clients have included the major U.S. pharmaceutical companies and biotechnology firms. Our data processing systems are designed to handle large multiple meetings concurrently.

We offer the corporation, meeting planner, advertising/communications company or secretary in charge of a meeting, a range of services that manage the entire meeting project from planning through execution. We take the stress off the companies in house staff and produce a professional meeting keeping the company informed and in control. If you are given responsibility for creating a meeting or event, whether it's for 10 or 10,000, GTA will help produce all or any part of it.

Data Processing: An important aspect of our meeting services is our electronic capabilities. We have the ability to receive a list of meeting attendees from your organization from email, database, FTP - just about any way you can send it. We also have online registration forms for your attendees use that are branded to your meeting. We convert this information into the individual database records within our meeting system. Records are automatically built in the Apollo/Covia system that tracks any transportation and hotel entries for the attendee. (All arrangements are made and confirmed in conjunction with the attendee. Air flights are only added when the travel/hotel arrangements are being made as we speak with the attendee or their representative. We control all aspects of the reservation.) Any of our reports can be customized for your use. We can pole the attendee and report on any item you choose to create. It's really wide open. You are in control.

Meeting Planning: In addition to Meeting Facilitation, we offer full meeting planning. Venue selection, site selection, hotel contract negotiation, room sets, F&B, A/V, special functions, hospitality desks, DMO's, Satellite up links, off site events, speakers.... we can do everything or any part. We can work as a team with any other organizations or leave you in charge and let us help with the parts that are burdensome.

Pricing: As you can see, with the flexibility that we offer, pricing depends upon the services that you want us to provide. Send us your specifications outlining what you would like us to produce for you, or tell us what you have in mind for the overall meeting and we will suggest what parts could be done by you and your organization and what parts make sense for GTA to produce. We have very competitive pricing and we will quote by line item.